2019 Small School National Championship Tournament Logistics Information

The 2019 Small School National Championship Tournament will be held at the Hyatt Regency O'Hare in Rosemont, Illinois (near Chicago), on May 3–5, 2019. The 2018 SSNCT was also held here.

The SSNCT is NAQT’s championship tournament for small high schools; it is split into two divisions: one for traditional public schools and one for all other schools. (This is the same set of divisions as at the 2018 event.) Note that NAQT also runs an overall High School National Championship Tournament (HSNCT) for which all high schools are eligible.

Registration is now open.

Contents

    Date

    May 3–5, 2019 (Friday–Sunday).

    Participants will check in on Friday, May 3 and have the opportunity to meet each other and play scrimmage matches on official NAQT questions.

    The tournament’s preliminary games will take place on Saturday, and the playoff games will take place on Sunday. Teams may arrive earlier or stay later to explore Chicagoland at the discounted hotel rates negotiated by NAQT. Teams that cannot arrive on Friday night will have a chance to check in on Saturday morning.

    Location

    The Hyatt Regency O'Hare hotel in Rosemont, Illinois (near Chicago). This building is the official hotel, and it contains all of the competition rooms. An online floor plan (PDF) is available.

    Schedule

    This schedule is tentative, but actual games will not start earlier than 8:30 a.m. on Saturday and the finals will not start later than 4:00 p.m. on Sunday.

    Friday Evening

    Time Event Location Area
    1:00 – 5:00 p.m. Early Buzzer Bonus intakeConference Center foyer Lobby Level
    5:00 – 9:30 p.m. Staff check-inTBA
    6:00 – 9:30 p.m. Team check-inConference Center foyer Lobby Level
    6:00 – 9:30 p.m. Scrimmage rounds (optional)TBA

    Saturday

    Time Event Location Area
    7:00 – 8:00 a.m. Late-arrival team check-inInternational Ballroom foyer International Level
    7:30 – 8:00 a.m. Late-arrival staff check-inTBA
    8:00 – 8:45 a.m. Staff meetingTBA
    8:15 – 8:50 a.m. Opening meetingInternational Ballroom International Level
    9:00 a.m. – 12:30 p.m. Preliminary rounds 1–7Throughout the hotel
    12:30 – 2:00 p.m. LunchOn your own
    2:00 – 6:30 p.m. Preliminary rounds 8–15Throughout the hotel
    6:00 p.m. – morning Consolation mini-tournament signupInformation Desk Lobby Level

    Sunday

    Time Event Location Area
    7:00 a.m. Playoff bracket postedInformation Desk Lobby Level atrium
    7:00 – 8:15 a.m. Playoff cards distributedInformation Desk Lobby Level atrium
    8:00 – 8:25 a.m. Staff meetings (playoff/consolation)TBA
    8:30 a.m. – 12:00 noon Playoff rounds 16–21Throughout the hotel
    8:45 – 11:30 a.m. Consolation rounds (optional)Conference Center foyer Lobby Level
    12:00 noon – 1:00 p.m. LunchOn your own
    1:00 – 2:30 p.m. Playoff rounds 22–23Meeting rooms and ballrooms
    1:00 – 4:30 p.m. Buzzer returnTBA
    1:45 p.m. Open Division finals (one or two games)TBA
    2:30 p.m. Traditional Public Schools Division finals (one or two games)TBA
    After finals AwardsTBA
    After finals until 4:30 p.m. Packet set distributionTBA

    Frequently Asked Questions

    NAQT has prepared answers to frequently asked questions about its national championships.

    Information Desk

    Starting Friday evening, NAQT will operate an Information Desk in the Lobby Level atrium. The Information Desk should be the first place teams go with any questions about or issues with the tournament (other than protests, which must be lodged within the game room). NAQT will also be selling practice questions and study guides at the Information Desk. Teams who pre-ordered T-shirts may pick them up at the Information Desk.

    Participants may also text 213‑279‑6278 (“NAQT”) with questions if it is inconvenient for them to get to the Information Desk (standard messaging rates apply). Tournament staff will answer incoming messages as quickly as they can. This number is only for text messages, not calls. Call 888‑411‑6278 (“NAQT”) to speak to a member of tournament staff.

    Note that one question the Information Desk cannot (easily) help with is “Where is my team currently playing?”. As a result of the power-matched format, NAQT cannot quickly locate teams during the day faster than calling or texting the mobile number provided for the chaperone. We will, of course, try to find lost teams (or lost players), but it won’t be a quick process (and probably no quicker than just calling the chaperone directly). Make sure your players and chaperones have each others’ numbers in their phones before the tournament begins.

    Rules and Eligibility

    This tournament will use NAQT’s Official Gameplay Rules and High School Eligibility Rules. Furthermore, it is limited to teams from schools that meet NAQT’s definition of Small Schools, and is separated into two divisions based on the two types of Small Schools.

    Qualification

    Schools qualify to send teams to the SSNCT through their performance at tournaments using NAQT questions throughout the year.

    Registration is now open.

    Teams that have not qualified as of Tuesday, January 1, 2019 will be able to request a wildcard invitation (while also continuing to try to qualify automatically by their tournament performance).

    Teams that don’t receive an invitation may attempt to participate in the tournament on a standby basis. Standby signup begins on Tuesday, January 1, 2019. The order of standby teams that sign up in the first 24 hours will be randomized; standby teams that sign up after the first 24 hours will be added to the list in order of signup. Qualified teams may also attend on a standby basis. Standby teams are not guaranteed to participate; They are added to the field if replacement or additional teams are needed.

    Field

    The field for the Traditional Public Division is limited to 80 teams; these teams have registered.

    The field for the Open Division is limited to 48 teams; these teams have registered.

    Format

    The two divisions will compete entirely separately. Every team (regardless of division) will have 10 preliminary matches distributed over the Saturday rounds. Each team will thus have byes during which it is not playing. During bye rounds, team members may relax, grab a snack, or watch some of their new friends compete.

    There will be separate playoffs for each division on Sunday, culminating in final matches to determine each division’s champion(s). The Traditional Public Schools division, in addition to naming an overall champion, will identify the top Very Small School (schools limited to 300 or fewer students in their top three grades) via additional matches. (Such schools are still eligible to win the overall Traditional Public Schools division title.)

    The exact details of the format will be announced once the final field size is known.

    Registration and Fees

    Registration is now open.

    The registration fee is $655 per team.

    No teams may register after May 1, but the field may fill earlier.

    One week after the field first fills (and the waitlist starts) teams that withdraw from the tournament will be liable for 50% of the base registration fee as a cancellation penalty. In addition, regardless of the field status, teams that cancel on or after March 11 will be liable for 10% of the base registration fee; teams that cancel on or after April 1 will be liable for 50% of the base registration fee. Those deadlines notwithstanding, every team will have a one-week grace period from the day on which it registers, during which it may cancel with no penalty.

    The registration fee only covers participation in the tournament. It does not cover transportation, lodging, food, or other expenses.

    Teams bringing a working buzzer system to the tournament will be eligible for a $20 discount on the registration fee if it meets NAQT’s national-championship standards. There may be some surprises in that policy! Please read it in advance to make sure your system qualifies.

    Unless otherwise approved by NAQT, no team may receive more than two buzzer-system discounts.

    NAQT will only award the discount for buzzer systems that it may keep until 1:00 p.m. Sunday; if these terms do not work for you, do not register to bring a buzzer system!

    Early Buzzer Bonus

    NAQT will pay a $20 cash “Early Buzzer Bonus” for each discount-receiving buzzer system dropped off between 1:00 and 5:00 p.m. Friday in the Conference Center foyer (Lobby Level). This is in addition to the discount mentioned above, is specifically for dropping it off during that time, and will only be paid in cash between those exact times.

    NAQT will begin returning team-provided buzzer systems at 1:00 p.m. on Sunday (and not before, except in emergencies). As mentioned above, this might make it impractical for teams planning to leave as soon as they are eliminated to receive buzzer-system discounts (as their systems will not have been returned at that point). Buzzers that are not picked up in a timely fashion will be left with the hotel bell desk.

    Other Discounts

    Teams attending both the HSNCT and the SSNCT will receive a $100 discount on their HSNCT entrance fee.

    Teams may earn a $50 discount for providing a staff member on Saturday, and/or a $50 discount for providing a staff member on Sunday.

    Team-provided staff will not have a chance to watch their team’s matches. The transportation, lodging, and all other expenses of team-provided staff members will be borne by the team, not by NAQT. Teams that provide staff must still be chaperoned at all times; a chaperone cannot also be a member of tournament staff.

    Team-provided staff may be assigned as scorekeepers, control room staff, scoresheet checkers, or other roles at NAQT’s discretion. They will be required to complete an online training course. In addition to those “trained” positions, NAQT needs a limited number of untrained “runners.” Runner positions are available on a first-come, first-served basis. Teams wishing to supply a runner must make this request on their registration and receive confirmation from NAQT. All team-provided staff members are subject to NAQT’s approval.

    Teams cannot “split” a single staff discount across two people; each daily staff discount must be earned by a single person. (It is fine to earn two discounts by having one person working one day and another person working the other.)

    In addition to earning discounts by providing staff for the SSNCT itself, schools may earn discounts on their SSNCT registration by providing staff for either or both of two of NAQT’s other national championships — the Community College Championship Tournament (in Orlando) or the Intercollegiate Championship Tournament (also to be held at the Hyatt Regency O’Hare) — according to our cross-tournament discount program.

    The last day for a team to declare that it is bringing a staff member is March 23. Team-provided staff members suggested after that date may be accepted or rejected at NAQT’s discretion.

    Teams that cancel a staff member (of any kind) on or after April 24 will not only forfeit the discount, but will be charged a $100 penalty to offset NAQT’s cost for finding a last-minute replacement.

    Team rosters may be changed at any time prior to the start of the tournament, and the players who attend need not be the same players who played on the team that qualified, so it is neither necessary nor desirable to wait to register until a team’s composition has been definitively decided. Register as soon as possible and, if necessary, update the registration when the composition of a team is decided or changes.

    Payment

    Once you have entered all the information that can affect costs (but not necessarily entered your roster), at the bottom of your team’s registration page or the field page (while you’re logged in), click “View Cost.” Verify that the listed information is correct. If it is, follow the page’s instructions to request an invoice (so we have the proper billing information), and you will be offered the opportunity to pay by credit card. If the information is not correct, write to billing@naqt.com with the details.

    You can also pay by sending a check, payable to “NAQT,” to

    National Academic Quiz Tournaments
    11521 W 69th Street
    Shawnee, KS 66203

    Chaperones

    Every team (not just every school) must have a chaperone who is at least 18 years old and is with the team at essentially all times at and around the tournament.

    If the chaperone is not an employee of the team’s school or district (e.g., a parent who is not also an employee), the parent or legal guardian of every player on the team must complete this form and return it to NAQT well in advance of the tournament.

    Teams that wish to request a variance from the chaperone policy should contact NAQT at ssnct@naqt.com well in advance of the tournament to discuss their situation.

    Standby teams are exempt from chaperone requirements if they are the B (or C…) team from a school with at least one other (non-standby) team in the field. Standby teams whose school has no non-standby teams in the field are subject to the same chaperone policy as other teams.

    Checking In

    The primary check-in period will be from 6:00 to 9:30 p.m. in the Conference Center (Lobby Level) on Friday, May 3. During this period NAQT will be distributing information folders, answering questions, receiving payments, verifying rosters, and taking care of other administrative matters. There is a late check-in period on Saturday, but NAQT would prefer that as many teams as possible check in on Friday night.

    To check in, each team should send one coach or chaperone to the check-in area. That person will be given the team’s information folder.

    Check-in will start at 6:00 p.m.. In past years there has been a long line just after check-in opens, so we encourage teams to keep an eye on the line and send one person to check in when the line is short. There is no need to check in immediately. In particular, teams can play scrimmage rounds even if they have not checked in.

    Remember that NAQT is paying an additional Early Buzzer Bonus of $20 for buzzer systems that are dropped off between 1:00 and 5:00 p.m. Friday in the Conference Center foyer (Lobby Level). Regardless of when you choose to check in, please consider dropping off your systems during this time period to earn extra money and to help us make sure we have everything ready in time.

    Teams that don’t arrive at the hotel until after 9:30 p.m. on Friday may check in between 7:00 and 8:00 a.m. in the Grand Ballroom Foyer (Entry Level). Teams that checked in on Friday do not need to check in again on Saturday.

    Scrimmages

    Between 6:00 and 9:30 p.m. on Friday night, game rooms will be set up for teams to scrimmage against each other on questions from previous championships and/or questions they didn’t hear during the regular season. This scrimmaging is free and will be moderated by tournament staff. We encourage all teams to come by to play a practice game or two.

    Teams that want to participate in the scrimmages should go to the Conference Center foyer on the Entry Level (i.e., directly below the check-in area). A team does not need to have checked in to be allowed to scrimmage.

    Scrimmages will be organized by means of “scrimmage tickets”: When a team shows up to the scrimmage desk, it will be given a ticket listing a room and a time; that team should go to that room and be prepared to play at that time. The majority of tickets will be for games that start within 5 to 15 minutes, but it is possible that there could be a 30-to-45-minute wait during the busiest periods. If a team wants to play another match, it should return to the scrimmage desk to get another ticket after its game finishes.

    Scrimmages are open to all players, including alternates and standby teams. Ineligible players (e.g., parents or coaches) may compete if both teams are amenable to their participation, but the purpose of the scrimmages is to let actual teams experience actual tournament conditions. A more appropriate time for parents and coaches to partake of quiz bowl is during the Sunday consolation rounds.

    Awards

    The exact list of trophies and awards will depend on the final size of the field; more teams will mean more trophies!

    There will be separate team and individual awards for each division.

    If a team needs to leave prior to the awards ceremony, it can go to the Information Desk to get its trophy and any individual awards earned by its members.

    Consolation

    Teams that do not qualify for the playoffs are encouraged to return on Sunday to play consolation games on the playoff questions. These consolation rounds will be moderated by tournament staff. All players, even alternates or observers, are welcome to take part, and if both teams are amenable, other people such as coaches and spectators may also play. Teams that qualify for the playoffs may also join the consolation rounds once they have been eliminated.

    Two kinds of consolation rounds will be offered:

    If rooms, buzzers, or staff run short, mini-tournaments will be given priority over ad hoc matches.

    The consolation rounds (of either type) have no effect on a team’s final rank in the tournament. They are played solely for fun.

    Transportation

    Flights

    Participants are strongly encouraged to fly into Chicago O’Hare International Airport (ORD), which is extremely close to the hotel. They may also fly into Chicago Midway International Airport (MDW), but it is much less convenient.

    Ground Transportation

    The hotel runs a free shuttle that every 15 minutes to bring people between the hotel and O’Hare. There is no such shuttle for Midway; a taxi between Midway and the hotel will cost $35 or more, or you can take the CTA’s Orange and Blue Lines for $2.25 per person (getting on at the Midway Orange Line station, transferring to the Blue Line downtown, and getting off at the Rosemont Blue Line station, which is about one block from the hotel).

    Driving Directions

    The hotel’s address is 9300 Bryn Mawr Avenue, Rosemont, Illinois.

    Parking

    Parking standard vehicles at the Hyatt Regency O’Hare costs $15/day, including in-and-out privileges. Participants traveling to the tournament in buses should contact the hotel in advance to discuss parking options.

    To receive the discounted parking rate, participants staying at the Hyatt Regency O’Hare should mention when checking into their guest rooms (not the tournament) that they have parked at the hotel. Participants not staying at the Hyatt Regency O’Hare should validate their parking ticket at NAQT’s check-in desk (Friday) or at the Information Desk (Saturday and Sunday). Do not use the manual validator box if you are an overnight guess of the hotel!

    Hotel

    The official hotel for the tournament is the Hyatt Regency O’Hare. Rooms with one king bed are available for $115 per night and rooms with two double beds are available for $123 per night provided they are booked using the NAQT group rate no later than April 7.

    The link for online reservations will be posted here when it is available.

    Between the SSNCT and the other events scheduled for the Hyatt Regency O’Hare, it is expected that the hotel will run out of rooms. NAQT strongly recommends that teams book their rooms as early as possible, particularly if they want rooms with two double beds. The SSNCT required an overflow hotel last year, and NAQT anticipates needing one this year as well. That is: The teams that wait the longest to book may end up in another (nearby) hotel rather than the main hotel.

    As part of the contract negotiated by NAQT, the hotel will offer complimentary Internet access in guest rooms to tournament participants and their families.

    Advocate Program

    Because NAQT believes that quiz bowl is an activity for everybody, and in which all participants should feel welcome and respected, we have established the Advocate Program to make sure tournament staff are available to hear reports about problematic behavior and comments by anyone at the tournament.

    Staff wearing blue ribbons that say “Advocate” have been specifically selected to receive reports about inappropriate behavior (as opposed to run-of-the-mill questions about the quiz bowl aspects of the tournament). At least one such staff member will generally be available at the Information Desk during tournament hours; if no such person is available (e.g., due to being on a break), the other Information Desk staff can be asked to have a senior tournament official come to the Information Desk to hear the report. Additional Advocate Program staff will be available in many places around the tournament site.

    Feedback about problematic behavior can, of course, always be sent to NAQT by e-mail (advocate@naqt.com) or other channels such as the Misconduct Reporting Form, but the Advocate Program is intended to allow for in-person reporting of sensitive complaints on-site so they can be handled immediately.

    Reports are confidential to the extent permitted by law and NAQT’s agreements to share critical information with other quiz bowl organizations.

    Practice Material

    Participants may be interested in purchasing questions from previous years to prepare for the event. All of NAQT’s past regular-season sets are available, as are the sets from previous championships.

    Participants may also want to purchase frequency lists, Power Up study guides, and/or Thumbs Up! question anthologies. These are also available on our practice materials page.

    Finally, participants may want to look at the information contained in NAQT’s free You Gotta Know articles before the tournament. These detail the most frequently asked-about question topics in a wide variety of areas.

    Spectators

    Spectators are welcome to attend any and all parts of the tournament. No registration or tickets are required.

    Sightseeing

    Chicago has a variety of world-class attractions that should appeal to anybody, especially to quiz bowlers!

    The easiest way to reach most of Chicago’s downtown attractions is to ride the Chicago Transit Authority’s (CTA’s) ‘L’ trains, for which there is a stop within easy walking distance of the hotel: Exit the hotel and walk west on Bryn Mawr; turn right on River Road and pass under I-190 and the CTA tracks. The entrance to Rosemont station on the CTA Blue Line will be on your right. Board trains bound for “Loop” or “Forest Park” (not for O’Hare!) for the 35-minute ride into downtown Chicago.

    Once you’re downtown, the Art Institute of Chicago (Blue Line to Monroe, walk 1 block south to Adams and 3 blocks west) features dozens of tossup-worthy works, including Nighthawks and American Gothic, and adjoins both Millennium Park and Grant Park, home to Cloud Gate (“The Bean”) and Buckingham Fountain. Just a bit further south is the Museum Campus (Blue Line to Jackson, walk 1 block east to State Street and Jackson and catch bus 146 toward Museum Campus), which is home to three major institutions: the Shedd Aquarium, the Field Museum of Natural History, and the historic Adler Planetarium, which was the first planetarium in the Americas.

    The Willis Tower (formerly the Sears Tower; Blue Line to Jackson, walk 4 blocks west) offers stunning views of the Chicago skyline; so does the John Hancock Center (Blue Line to Chicago station, bus 66 toward Navy Pier), located on Michigan Avenue in the heart of famed Magnificent Mile. Further afield are the Lincoln Park Zoo (Blue Line to Western, bus 73 to Clark/North), the Chicago History Museum (5 minutes walk from the zoo), and the Museum of Science and Industry (Blue Line to Jackson, walk 1 block east to State St and Jackson and catch bus 6 toward 79th/South Shore), which is housed in a structure originally built for the 1893 World’s Columbian Exposition.

    Social Media

    Remember that question content for the championship cannot be posted online (or shared through other channels)! This means that players, coaches, spectators, and moderators should not discuss clues, answers, or even overall themes (e.g., “Lots of opera”) with people on other teams (even those from the same school).

    Livebloggers will cover the tournament on NAQT’s social media, especially Twitter (@NAQTLive) and Instagram (@NAQTqb).

    Relationship to the HSNCT

    Small schools remain eligible and welcome to attend the HSNCT, which is NAQT’s overall championship for high schools. The SSNCT and HSNCT will use different question sets, and a school that attends both will receive a $100 discount on its HSNCT registration fee.

    Further Questions

    To ask specific questions about the SSNCT, e-mail ssnct@naqt.com.

    We look forward to answering any and all questions, no matter how expansive or trivial, in the hopes of eliminating any possible confusion or mistakes in participants’ plans. If something’s not clear, let us know!

    2019 Small School National Championship Tournament

    Register Current Field Fee Information Contact Us